How to Write a Winning Janitorial Business Proposal

You know your business inside and out, and you know your clients and what they need from you. So writing a business proposal to sell your janitorial or cleaning services doesn’t have to be a difficult task.

There are plenty of resources available to show you how to introduce yourself, highlight your services, present your costs and help your clients understand you are the right person to trust for the job. Using pre-designed templates and samples along with some automation software can help you write your proposal quickly and efficiently.

Writing a business proposal for janitorial services is pretty straightforward (including niche specialties such as maid services, carpet cleaning services, corporate event cleanup, window washers, crime scene cleanup, smoke and water damage cleanup, commercial facility cleaning, special needs cleaning such as restaurants and gyms, and so on).

All of these situations are examples of businesses selling a service; so these proposals will all fall under the general category of business proposals offering services.

Most proposals offering services, regardless of the type of business, follow a similar structure: introductions, then a summary of the client’s needs, followed by descriptions of the services and costs and information about the service provider and their credentials and capabilities.

The average proposal is five to ten pages long, depending on the size and special needs of the client and the type of janitorial or cleaning business. A very short quote or bid can be as short as a two-page Work Order and Price List.

If the janitorial proposal is for a large account such as a commercial business, you will also usually need to include detailed information pertaining to the specific client. For cleaning jobs that are smaller and narrowly defined, you can usually create a few variations on your proposal. For example, have one standard proposal for residential jobs, another for small commercial jobs and another for any specialized services you cater to.

If you are new to proposal writing, one thing to note is that a price list is not a substitute for a proposal. A proposal is a sales document meant to help persuade your potential clients to give you their business. To do that, you must instill trust that you can deliver the services that clients need. It’s not all about just giving them a price quote, especially if you have competition to deal with.

Before you start creating a tailored proposal for your more important clients, you should gather enough information about the client to present a proposal that is truly tailored to that client’s needs, as opposed to just sending every client an identical sales letter (which you can usually get away with for small, well-defined jobs). A tailored proposal stands a much better chance of being accepted by the client.

So, following the general order described above, you should start out with a Cover Letter and Title Page to introduce yourself. The Cover Letter should be a brief message that shows your company contact information and delivers a personal introduction. You should print your Cover Letter on your company letterhead. The Title Page should introduce your proposal and name the specific job you are discussing.

Next, add some topics that show that you understand the needs of your client. Depending on how large a job you are presenting a plan for, you may or may not need to include a detailed summary. For a complex job that needs a summary, this proposal section is normally called an Executive Summary for corporate clients, or a Client Summary for a less formal project. This is where you talk about your specific prospective client and show your understanding of their requirements as well as their needs and concerns (such as security, liability and hazardous materials handling). This is not yet the place where you talk about your company. Put the client first.

Follow the introductions and client information with your Services Provided, Products, Price List, Benefits, Services Cost Summary, Warranty, Guarantee and Contract & Terms pages, as well as any other topics you need to discuss that describe exactly what you are providing and how much it will cost.

Many types of janitorial or cleaning proposals may also require specialized topics. These are used when you need to address specific concerns such as your employees’ training; that they wear readily identifiable uniforms and carry identification and have passed background checks; that they have specialized training in hazardous waste handling, etc. This is where you would add pages with pertinent details, such as descriptions of your Insurance, Equipment, Security, Safety Plan, Training Plan, Quality Control, Certifications, Personnel, Environmental issues, and so on.

A janitorial company may have to deal with many different topics at once, such as selling both services and products as well as servicing multiple locations for a client, along with all the associated equipment and logistical needs.

A cleaning company with a very well defined niche such as a mobile carpet cleaning service will have a much shorter proposal with fewer topics.

A highly specialized niche cleaning company such as an accident or crime scene cleanup crew will have very specialized topics they need to discuss related to hazardous or biological waste handling and environmental issues.

A janitorial company performing higher risk jobs will need an extra focus on equipment, staff training, safety, liability, and security concerns.

The final information sections you should provide in your proposal are your company details. This is where you would put your About Us / Company History, Qualifications, Capabilities, Our Clients, Testimonials or References, Policies and Customer Service pages. This information comes last in the proposal, and your goal is to convince your client that you can be trusted to deliver the services they need.

After you have all the information written for your proposal outline and chapters, you should focus on making your proposal visually appealing. Add some color and graphics by incorporating your company logo, using colored borders, and selecting custom bullet points and fonts that match your business’s style.

Once you feel your proposal is complete, make sure to carefully proofread and spell-check all the pages. Have someone who is unfamiliar with your proposal proof it as well. It’s very common to quickly scan your own work and miss mistakes.

Finally, you can save your proposal as a PDF file or print it on paper and then deliver it to your potential client. Your delivery method will depend on your business and your relationship with your potential client. Emailing PDF files to clients is very common; however, there are times when a printed, signed and hand-delivered proposal can carry more weight. It shows you value that client enough to put in the extra personal effort. The more valuable the job is and the tighter the competition is, the more personal effort you should put into the proposal and delivery.

As you can see, a “janitorial” proposal can mean something different to everyone who needs to write one, and everyone’s needs for what to include will be different.

The good news is that all janitorial proposals follow a similar format and structure, and you can find all the templates and samples mentioned in this article in Proposal Pack. And you will also find sample proposals already written that can help you get started right away.

Custom Labels Will Help Your Business Grow!

Whether you want attractive colorful custom labels to promote your business inside or out, or bring your business name to the public’s attention, there is much to appreciate in custom labels. They come in a wide variety of sizes, shapes, materials, and colors that are simply amazing! Let’s look at some uses for custom labels.

First the practical applications and uses for labels

Business owners know that the best and most affordable method of promoting their business is with signs. Signs however can be bulky and not quite as portable as they wish for some situations. Stick-on labels can get the job done quite handily because you simply stick them onto any surface (except maybe the employees themselves).

Hard hats, ID tags, coffee cups, cars and truck doors or windows, and store front windows are just some of the practical applications for your custom labels. Custom implies customized and that means you can make them say whatever you want, then apply them wherever as a highly affordable and absolutely effective means of advertising your business.

Custom labels can be window clings that merely adhere and are completely removable when you wish to change it. They can be permanent and stick through wind, weather, and abuse. Labels identify by applying to badges or buttons.

A myriad of uses for the most practical and effective sales tool

1) Businesses such as radio stations give away their custom stickers as a means of promoting the station and to encourage new listeners or advertise their latest contest. These will be small and brightly colored, intended to fit on vehicles rear windows or back bumpers.

2) Pizza delivery is an excellent example of those who only want temporary promotion and can safely remove the label once the job is done.

3) Car dealers may wish to apply permanent decals to the back of cars they’ve sold to advertise a successful sale or as temporary promotion applied to the front and rear windows.

4) Businesses and schools may opt for a temporary parking permit in the form of a removable custom label.

5) Politicians love to see their name on labels all around town! They consider this the absolutely most affordable way to get their name known, perhaps to see spectacular results at the polls.

Custom labels can be bold and beautiful!

Usually made from vinyl or paper, the custom label can be printed on rolls or sheets that are easily handled. Selection of just the right label can be quick and simple and even a child can do it. In fact many kids love these labels and stickers because they can be applied to just about everything they own!

Bright and full of color and brilliant graphics, the ideal label can be applied to almost anything that the owner chooses. Just make sure they are the removable type if you might wish to take them off at a later date. With such colorful and sharp graphics these labels can provide a bold statement or more subtle message depending on the purpose. From shipping labels to user ID, a custom label is truly ideal for its many uses.

Official business labels state their purpose with style and sincerity

MasterCard, Visa, banks, security systems and guards, sports teams and their logos, and other businesses use custom labels to help identify what they represent and who handles their products. How could a sports team function without identifying themselves with brightly colored spirited logos printed on decals and are then applied virtually everywhere that team might play?

How can you know if MasterCard or Visa is accepted in a business unless they promote themselves on the entry doors? It’s all about promoting and competing and that’s what custom labels are all about!

LAST UPDATED ON: February 15, 2018

What Does A Politically Incorrect View of the Job Outlook Imply For Your Business?

Just when you thought the world was getting back to some form of normal, the economy changed again. And it looks like turbulent and roller coaster economic volatility is still here for the next few years.

For business that has to make decisions with mid-term and long-term effect, you want real information, not the recalibrated type oriented for immediate voter appeal. If so, you may benefit from mining the information in the article by best-selling author and financial advisor John Mauldin in the periodical Business Insider titled It is All About The Jobs — And Gold.

He suggests job statistics are worse than Washington wants to admit. As one example of a series of somewhat mundane sounding statistics, economic interpretations and risk management points, he refers to the fact that recent data keeps getting revised downward after being released.

Why does such a mundane sounding issue as changing prior month job data impact your business model decisions? This matters to you because (a) the optimistic spin goes out with pats on the back so you will move forward optimistically in your business tactics and strategy, (b) the revision downward gets a footnote after the fact, which is normally ignored, and (c) by revising the numbers downward after their initial release, it is easier to describe job changes in a later month as an improvement. So the short-term oriented government proclaims how well they are doing to help business and you have the wrong feel for the economic outlook.

If you are concerned about the possibility of whether or not, the economy could encounter a second downturn, even recession, think about this. His implication seems to be that we are teetering on a double dip recession, when there is such potential for upside if the administration and government were less anti-business on regulations and costs.

In spite of all these concerns, you have to make the business decisions today needed to run your business and life.

Should you hunker down to conserve cash and go more fiscally prudent in your company or view this as a strategic opportunity to be optimistic?

Every person’s situation, particularly their cash resources, is different. For those fortunate few with adequate to great access to financing, you might remember the concept that the time to make business decisions is to keep you head when others are losing theirs. Of course, keeping your head means looking at your industry and business opportunities truthfully and from an independent outside perspective. Those less fortunate in their current balance sheet position and future cash flow projections might consider how to move into the resource richer status to be able to take advantage of opportunities in this new turbulent world.

Top Four Principles of Strategic Business Consulting

The key to the success of any business, big or small, is having a strategy. A plan that states what a company is working towards and what it has to do and keep doing to get there. Most companies cannot conduct the in-depth analysis required to create this strategy for all functions in their business and thus seek strategic business consulting from people who can.

Strategic business consultants thus need to be able to understand and see a business better than the owners themselves. They need to get a complete grasp of what the business is. Marketing consulting firms too, require a similar understanding and grasp of the company as they also are planning for the future of a company.

The Principles

The first principle thus becomes that when you are planning a strategy of the company you should know that company and that business inside and out. You should have thorough knowledge of –

· What that company does,

· Who are the people that it does it for &

· What is it that makes them different, what is their USP?

The second principle is to know the business sector in which that company works. You should have an acute perspective of the past and future trends of that business sector. It is only if you know the history that you can plan for the future.

The third principle is to find the current management trends and without hesitation point out the flaws and rectify them. Know –

· How is the cash flow managed, how should it be managed,

· How are the employees managed, how should they be managed,

· How do they manage customer expectations?

The fourth principle is all about the attitude that a strategic business consultant must have and must be able to instill in the company that takes the consultation. It is the attitude that will allow for both realistic and daring goals to be set and create the mindset required to be able to achieve those goals.

An attitude of perseverance and integrity is requires for a strategy to be successfully applied. Applying a new strategy and making changes will be met with various hurdles. These hurdles need to be crossed no matter what. It requires a go getter attitude to go through with a strategy and stick to it. To make sure that the attitude receives positive reinforcement set both short term and long term goals.

Finally neither the consultant nor the company should be daunted by anything. Fearlessly put both yourselves out there in the market and the working environment to meet your goals. Following these will mean success for both business and consultant.